Yale New Haven Health System

  • ACCREDITATION AND REGULATORY SPECIALIST

    Job Locations US-CT-New Haven
    Job ID
    66778
    Department
    ACCREDITATION SAFE/REG AFFAIRS
    Category
    NON CLINICAL - ALL OTHER
    Position Type
    Full Time Benefits Eligible
    Scheduled Hours
    40
    Work Schedule
    DAYS
    Work Days
    M-F
    Work Hours
    730A-4PM
    Work Shift
    MUST BE FLEXIBLE TO MEET HOSPITAL AND DEPARTMENT NEEDS
    Requisition ID
    2018-19901
  • Overview

    To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.

    This position reports to the Director of Accreditation, Safety, and Regulatory Affairs, Performance Management Division. The position has responsibility and accountability for working to assess, coordinate, plan and organize overall regulatory compliance and readiness (e.g. CMS, DPH, TJC) at Yale-New Haven Hospital, as well as to improve key processes, policies and procedures as they relate to regulatory compliance. Works as an internal consultant with medical staff, nursing, support services, and other departments to plan, organize, facilitate, implement and measure YNHH efforts to improve process efficiencies, assess regulatory compliance and improve overall patient safety and clinical quality.

    The Accreditation and Regulatory Specialist provides project management expertise necessary to drive significant breakthroughs. Responsible for independent action in project oversight, systems design and implementation, quality improvement and a variety of special projects. Uses Six Sigma, LEAN, FMEA, change management and acceleration (e.g., CAP, Workout), and/or other available performance improvement methodologies to achieve these goals.

    In conjunction with Hospital Departments and Committees; e.g. Legal Office, the Hospital Safety Committee, Laboratory Medicine and Performance Management colleagues, works to assess the impact of quality projects on clinical operations as well as gauge readiness and compliance for internal and external surveys, and adverse event and complaint investigations by CMS, DPH, TJC, CAP, OSHA, and others. The Accreditation and Regulatory Specialist in collaboration with the Director of Accreditation, Safety and Regulatory Affairs has responsibility for site visit preparation, coordination of site visit logistics and response, as well as to coordinate report-out to management of major regulatory changes and issues and mock or real survey results.

    The incumbent will support and coordinate clinical safety and quality activities throughout the institution and ensure that all safety and quality compliance issues are addressed and resolved in a timely manner. In collaboration with the Director Accreditation, Safety and Regulatory Affairs, and others, (e.g. legal office, medical and nursing staff) will ensure that institution-wide policy and procedure changes and revisions are made in relation to regulatory readiness and compliance needs. The incumbent will design and provide educational curricula and evaluation of such for standards and issues related to regulatory compliance.

    EEO/AA/Disability/Veteran

    Responsibilities

    • 1. As necessary, leads, facilitates and coordinates projects to improve clinical and non-clinical areas. Provides leadership in meeting goals and objectives. Interacts with Managers, Staff, Department Heads, Clinical Service Coordinators, Vice Presidents, and Chiefs of respective departments in relation to projects.
    • 2. Uses Six Sigma, CAP, LEAN, Workout and other methodologies to achieve process improvement and to enhance clinical quality and patient safety. Facilitates integration of methodology with quality improvement goals of the departments.
    • 3. Provides key regulatory safety and quality data highlighting business and operational issues requiring management attention and resources.
    • 4. Participates in hospital task forces, charters and committees to provide operational input.
    • 5. Facilitates the coordination of multidisciplinary efforts in regard to regulatory readiness (e.g. FSA/PPR completion, measurement of success data, DPH corrective action plans, and clinical charter teams with patient services).
    • 6. Provides leadership, guidance and facilitation to clinical and non-clinical departments and serves on multiple hospital committees to continually assess aspects of Hospital JC/DPH/CMS readiness and compliance.
    • 7. In conjunction with other JC/Regulatory Committee members, coordinates and leads tracer rounds (mock surveys) to assess compliance with regulatory requirements and helps prioritize and remediate to improve performance.
    • 8. Facilitates and provides coordination of adverse/sentinel event and complaint investigations, root cause analysis, and ensures related improvement plans are met for safety issues recognized by JC, DPH and CMS for the Hospital.
    • 9. Develops and manages action plans and measurements of success processes in collaboration with functional and departmental leaders to ensure institution-wide oversight of all regulatory compliance needs related to CMS, DPH and TJC.
    • 10. Validates evidence of action plans and measurements of success data related to regulatory compliance issues institution-wide for the hospital.
    • 11. Works collaboratively with the Medical Directors, Director of the Hospitalist Team, Service and Department Safety and Quality Committees, and other clinical leaders, to set goals/assess Hospital performance, prioritize resources, implement change through facilitation and other activities, and assess project success.
    • 12. Ensures compliance with regulatory standards (TJC, CMS, DPH, etc.) for quality and safety reporting through collaboration with the Director Accreditation, Safety and Regulatory Affairs and others as relevant.
    • 13. In collaboration with Director Accreditation, Safety and Regulatory Affairs develops and disseminates mock and real survey issues related to regulatory standards and hospital policy compliance.
    • 14. Creates and develops strategic educational and training programs and tools relating to compliance issues, safety and quality issues, and continuous regulatory readiness.
    • 15. Collaborates with YNHHS peers for system-wide collaboration on TJC and DPH readiness. May provide expertise/teaching for YNHHS Institute for Excellence.
    • 16. Other projects, assignments and responsibilities as indicated.

    Qualifications

    EDUCATION


    Current healthcare licensure, RN preferred (e.g. RN, LCSW, RT/OT) in the state of Connecticut and an MBA, MPH, MSN, or other Masters degree in health related field, or current enrollment in required.


    EXPERIENCE


    Five (5) to seven (7) years of progressive clinical experience with three (3) to five (5) years of experience in program management, demonstrated teaching experience, and process improvement with clinical operations with experience in high level analytical tools. Six-Sigma or other formal process improvement training preferred. Experience and knowledge of TJC standards, CMS Conditions of Participation and experience with accreditation survey process required.


    SPECIAL SKILLS


    Proven analytical/problem-solving skills. Outstanding communication, presentation and facilitation skills. Strong computer skills (e.g., Microsoft PP and Excel) and demonstrated ability to successfully lead process change are needed. Strong management skills and communication skills and very strong planning skills are required. Knowledge and experience of CAP, Workout and LEAN preferred. Strong healthcare clinical background essential with inpatient hospital experience required.


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