Yale New Haven Health System

CORE Compliance Contract Specialist

Job Locations US-CT-New Haven
Job ID
64818
Department
CORE-FUNDED PROJECTS
Category
LEGAL/COMPLIANCE
Position Type
Full Time Benefits Eligible
Scheduled Hours
40
Work Schedule
DAYS
Work Days
MON - FRI
Work Hours
8:30AM - 5:00PM
Work Shift
N/A
Requisition ID
2018-18137

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.

Reporting to the Manager, Business Operations, at the Center for Outcomes Research and Evaluation (CORE), this position is responsible for managing, coordinating, and supporting business proposal and regulatory compliance needs for CORE's federal and non-federal grants and contracts focused on measurement and evaluation of quality and outcomes of health care. Provides business and operational coordination for CORE's business team including reporting, management of subcontractors and consultants, and compliance with sponsor's business and contractual requirements. Responsibilities include managing and coordinating federal and non-federal contract/grant proposal submissions and reporting requirements; managing, coordinating and responding to conflict of interest reporting and oversight requirements; coordination of conflict of interest (COI) committee meetings; identifying potential conflicts and developing and improving compliance processes and procedures; and updating and developing conflict of interest mitigation plans. In additional to providing internal support to ensure compliance with sponsor's business and contractual requirements, incumbent guides and supports subcontractors in understanding and submitting contract/grant requirements; tracks, evaluates, and presents subcontractor conflict of interest materials to the Manager of Business Operations and COI Committee; and supports and tracks internal conflict of interest review. Manages and supports technical team's submission of Institutional Review Board (IRB) protocols and responds to questions regarding protocol requirements and HIPAA and IRB regulations. Assists with preparation of and responds to inquiries from technical team regarding data use agreements. Updates and manages database to track IRB, data use, and compliance. Develops new, or improves current, policies and procedures for business compliance success or improvement.

EEO/AA/Disability/Veteran

Responsibilities

  • 1. Overall management and coordination of contract/grant proposal or modification submissions, including building proposal submission timelines, conducting meetings with the business and technical teams, and working with technical and operations teams to ensure proposals/modifications are submitted timely and formatted correctly.
  • 2. Manages conflict of interest proposals for federal and nonfederal contracts and grants, including working with multiple stakeholders to compile proposal components; setting and overseeing submission timelines; writing, editing, and proofing submissions; and coordinating and reviewing subcontractor and internal conflict of interest submissions.
  • 3. Coordinates overall contracting oversight of conflict of interest and compliance.
  • 4. Leads and coordinates conflict of interest committee meetings, including preparing agendas and meeting materials, plus supervises accurate and detailed minutes, presenting items to committee, developing timelines, using tools to track key decisions and action items, and organizing committee materials.
  • 5. Coordinates annual review of COI committee guidelines.
  • 6. Coordinates responding to conflict of interest or other compliance audits.
  • 7. Identifies potential conflicts and develops and implements internal processes for compliance.
  • 8. Develops and updates internal and external conflict of interest mitigation plans.
  • 9. Collects and critically reviews personal conflict of interest and confidentiality/nondisclosure agreements and presents to technical team and COI Committee as needed.
  • 10. Assists in annual subcontractor COI review and continual subcontractor COI oversight.
  • 11. Develops/updates conflict of interest instructions for subcontractors.
  • 12. Electronically stores, tracks, evaluates, and presents subcontractor and consultant materials to COI Committee and Manager of Business Operations.
  • 13. Supports technical team's submission of IRB protocol applications, amendments, and renewals; respond to questions regarding protocol requirements; and support tracking of protocol amendments and expiration dates.
  • 14. Assists Manager, Business Operations in responding to inquiries from technical team regarding data use agreements and IRB protocol, HIPAA, and other federal regulatory requirements.
  • 15. Supports Manager, Business Operations in renewing or setting up new data use agreements.
  • 16. Assists Manager, Business Operations in responding to questions and general oversight regarding grant, contract, and data use compliance to federal and other funder regulations, Yale New Haven Hospital/Health and Yale University policies.
  • 17. Develops tools to improve tracking and efficiencies of compliance and contracting requirements and processes
  • 18. Drafts or improves policies and procedures for business compliance success or improvement.
  • 19. Prepares reports and presentations utilizing a variety of computer software packages including MS Word, MS Excel, MS PowerPoint, MS Access and MS Visio.
  • 20. Supports technical teams in developing and amending subcontract Scopes of Work.
  • 21. Identifies, develops, and implements new subcontractor-related processes for improved efficiencies for the operations and technical teams.
  • 22. Develops and implements tools for increased efficiencies in subcontract invoicing procedures.

Qualifications

EDUCATION

 

Bachelor's degree from an accredited college or university required with a focus in business administration, public health, law, or a related field, and five or more years of experience that includes experience in federal contracts/grants; or an equivalent combination of training and experience. Master's degree preferred or a combination of at least 5 to 6 years of work related experience with bachelor's degree.

 

EXPERIENCE

 

Minimum of five (5) years of experience coordinating or managing projects in a health care or research setting. Preferred experience includes working with confidential information; coordinating or preparing grants/contracts; experience with federal contracting and grant compliance and conflict of interest requirements; experience working with subcontractors; familiarity with HIPAA and Human Subject Protection requirements; familiarity with Data Use Agreements; and experience with and drafting/editing policies, procedures, reports, and proposals. Experience using a variety of computer software programs (MS Office, MS Excel, MS PowerPoint, MS Visio, Adobe, MS Access) to support work tasks.

 

LICENSURE

 

N/A

 

SPECIAL SKILLS

 

This position requires substantive knowledge of project management in order to carry out tasks. Incumbent must have a clear understanding of the overall project scope of duties and have excellent verbal and written communication skills. Proficient with project management tools to create and track timelines, and ability to coordinate teams of clinicians, health services researchers, technical experts, faculty, and staff. Demonstrated ability to multi-task with a high-level of organization and prioritization combined with strong attention to detail and accuracy; ability to problem-solve and work independently; ability to be flexible and integrate feedback. Proven commitment to continuous quality improvement, and proven ability to learn new skills/techniques quickly and integrate them into highly polished deliverables. Outgoing, friendly, and professional with an organized approach. Proven ability to coordinate meetings and take detailed, accurate minutes. Excellent electronic organization and tracking skills. Communicate effectively with internal and external customers and respond in a clear, concise, and timely manner. Excellent writing, proofing, and editing skills. Proficiency with inputting and running database reports utilizing Access.

 

PHYSICAL DEMAND

 

none

 

Additional Information

Position is co-terminus with funding.

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